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Bynder Orbit Knowledge base

Manage collections

Collections are groups of files which can be easily shared with others. If you have files that, for example, have similarities or belong to the same group, you can put them into a collection. In this way you to share them in a quick and secure way.

Create a collection

  1. Select files you want to include in a collection.
  2. Click library_add in your action bar.
  3. Type a name for your collection. Make sure the name is meaningful.
  4. Click Create collection.

Your new collection displays on the list.

collection

Find collections

Do the following:

  • Type the name of the collection in the search bar. Look for your collection in the Collections section.
  • Click dehaze to open your side menu and click Collections. In the overview page, you'll see all your collections.

Add files to collection

  1. Select one or more files you want to include in a collection.
  2. Click library_add in your action bar.
  3. Click the collection you want to add the files to. You can use the search in the Collections pop-up to look for the collection.

    search for a collection

When files have been added to the collection, a confirmation message displays.

Update collection name and description

  1. Click dehaze to open your side menu and click Collections.
  2. Click the collection you want to update.
  3. Click Edit.

    edit colection name

  4. Update the name and/or description and click Save changes.

Work with files in a collection

  • In the collections overview, click on a collection to open it and view all the files it contains.
  • Open a collection and click Download collection to download all files the collection contains as a ZIP file.
  • Open the collection, click more_horiz and click Delete collection to delete it. This will just delete the collection and will not delete the files it contains from your portal.
  • Open the collection and click more_horiz on any of the files it contains to work with this particular file. You can copy its link, remove it from the collection, share it, or delete it from your portal.
    You cannot remove files from a collection that you did not create. Similarly, you cannot delete a collection that you did not create.

    work with asset in a collection

Share a collection

  1. Click dehaze to open your side menu and click Collections.
  2. Hover over the collection and click more_horiz > Share collection.
    You can also open a collection and share it from there.
  3. (Optional) If you want to recipients to receive an email with the share link, enter their email addresses in the Invite people field.
    To quickly share with your team members or Orbit groups, simply click in the field or start typing. Next, select recipients from the suggestions drop-down that displays and click Add. This is a good way of quickly sharing files with groups!

    add recipients

  4. Open the expiration date drop-down and set the expiration date for the share. Setting the expiration date makes your share more secure as users will not be able to open the share past this date.
  5. Click Create link.
    Create the link even if you share a collection by email.

    The link pop-up shows the rights users have to the files you share with them. In this case, users can only view and download the collection.

  6. (Optional) Click mode_edit and decide if you want users to log in to see the share or not. If you toggle Require login, the created link will be private. Otherwise, the link will be public (default option).
  7. Click Done.

When you have shared a collection and add more files to it later on, the share will be updated and the recipient will be able to view the latest files.

For more information on sharing, see Share files.

Sort collections

You can sort files in a collection alphabetically, by name, or by date added. The date added sorting order is based on when a file was added to the collection and not when it was added to your portal.

You can also sort files from the oldest to newest and from the newest to the oldest.

You can set a different sorting order for each collection.
  1. Click dehaze to open your side menu and click Collections.
  2. Click the collection to open it.
  3. Click the AZ icon and select your preferred sorting order from the drop-down list.

    sort collection

Download collection

You can download all files in a collection in one click.

  1. Click dehaze to open your side menu and click Collections.
  2. Click the collection to open it.
  3. Click Download collection. Your collection will be downloaded as a ZIP file.

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